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Although your end users probably work with non-Outlook folders in other Office applications, there are probably occasions when they need to open a file in Outlook. For example, maybe they're opening a template to edit it or would like to work with a particular folder for all of their forms.
Office allows users to customize the Places Bar, a vertical column of icons on the Open, Save, and Save As dialog boxes in all Office applications. Users can add shortcuts to other folders, which gives them a quick way to access those folders. Here's what you need to pass on to your end users to help them customize their own Outlook Places Bar.
To customize the Places Bar:
Choose File | Open | Outlook Data File.
In the Open Outlook Data File dialog box, browse to the folder you want to include in the Places Bar and select it.
Next, choose Tools | Add To My Places. Outlook will immediately add a shortcut to the selected folder onto the Places Bar.
To add other folders, repeat this process.
When you're finished adding shortcuts to the Places Bar, click Cancel to close the Open Outlook Data File dialog box.
By the way, users don't need to specifically use the Open Outlook Data File dialog box to customize the Places Bar. They can use any common Open, Save, or Save As dialog box in Office. |
See
TechRepublic.com and The Office Letter for tips and articles on a broad range of other topics!
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