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| Control folder synchronization in Outlook 2002 |
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Outlook 2002's send/receive groups give you quite a bit of control over what Outlook items are synchronized when you perform a send/receive with a specific group. These groups can be particularly useful in controlling which of your Exchange Server mailbox folders are synchronized. For example, you might have several subfolders under your Inbox that you want Outlook to synchronize with the server so you can work those subfolders offline. Or, perhaps you would like to exclude attachments from your offline store to decrease the offline store file's size.
Follow these steps to configure folder synchronization:
1. Open Outlook and choose Tools | Send/Receive Settings | Define Send/Receive Groups.
2. Select a group and click Edit, then select the Exchange Server account from the account list in the Send/Receive Settings dialog box.
3. Place a check beside the folders you want included in the offline synchronization.
4. Click Limit Message Size and specify the maximum size for messages to be downloaded, along with any desired exceptions, and click OK.
5. If you want to configure other conditions that determine the types of items that Outlook will synchronize, click Filter Selected Folder. Specify the conditions and click OK. Keep in mind that the filter settings you specify apply to the folder in all send/receive groups, not just the selected group.
6. Close the remaining send/receive configuration dialog boxes.
7. Choose Tools | Send/Receive, and select the group you just configured to synchronize based on its settings.
Your ability to configure filters and set a size limit for synchronization gives you a lot of control over how and when Outlook synchronizes items. This can be particularly useful when you're trying to reduce the size of your offline store or simply speed up the synchronization process. |
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