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| Easily identify contacts with automatic formatting |
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Outlook offers several features to help users more easily locate specific items. For example, you can group a view on a specific field to organize all items by that selected field.
Automatic formatting is another useful tool for helping users organize items in their Outlook folders. While many users turn to automatic formatting to help flag and identify messages, automatic formatting can also be useful for quickly identifying contacts. For example, you might color all contacts for a particular company using a certain color to enable you to tell at a glance that a contact works for that company.
To use automatic formatting with contacts, first open the Contacts folder and then choose View, Current View, Customize Current View to open the View Summary dialog box. Click Automatic Formatting to open the Automatic Formatting dialog box. Click Add, enter a name for the formatting rule in the Name field, then click Condition. Use the resulting Filter dialog box to specify the condition, such as searching for the company name in the Company field.
With the condition specified, click OK and then click the Font button. Choose the color and font characteristics you want Outlook to apply to contacts that match the specified condition. |
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