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| Create a shared contacts public folder |
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There are several ways you can enable your users to share their contacts and other Outlook items. If your users have Exchange Server mailboxes, they can share their contacts through public folders but still maintain security and control the actions other users can take regarding contacts.
You could create a public folder using the Exchange System Manager, but you might find it easier to use Outlook to create the folder and configure its permissions. To do so:
In Outlook, display the folder list and pin it open.
Open the Public Folders branch and select All Public Folders.
Choose File | Folder | New Folder or right-click All Public Folders and choose New Folder.
In the Create New Folder dialog box, enter a name for the folder, such as "Shared Contacts."
Select Contact Items from the Folder Contains drop-down list, choose where to place the folder, and then click OK to create the new folder.
Right-click on the folder you just created and choose Permissions.
Set permissions for users and groups in the property dialog box for the folder and click OK.
The permissions you set for the folder depend entirely on the level of access you want users and groups to have in that folder. If you assign the built-in Anonymous user the Contributor right, all users and groups can create and read items in the folder but edit only items that they have created.
If only selected users need to be able to create and modify items, grant both the Default and Anonymous users the Reviewer permission level. Then, add additional users and groups and set their permissions as needed.
Using a shared public folder for contacts is a great way to give Exchange Server users the ability to easily share contacts. More than that, however, a shared public folder enables users to share other types of data, including a common calendar, messages, and more. |
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