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| Organize contacts with categories |
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Categories in Outlook give your users a way to group Outlook items. For example, they might want to group all tasks for a particular project so they can easily locate them all for review.
You can assign categories to any type of Outlook item, including contacts. Categorizing contacts gives you the ability to sort and organize contacts without placing them in separate folders. For example, if your users maintain both personal and business contacts in their Contacts folder, categorizing those contacts using Personal and Business categories will enable them to easily organize those contacts so they can work with only one category, if needed.
Right-click the contact and choose Categories. You can then select one or more categories for the contact, as well as create new categories, if needed. You can also open a contact and click the Categories button on the contact form to open the Categories dialog box. To sort a view by category, choose View, Current View, By Category.
Categorizing contacts by either Personal or Business is just one way to use categories to sort contacts. You can assign project categories to contacts to help you identify who is working on a particular project, or perhaps identify contacts in a particular company division or location. |
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