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Outlook 2002 adds the ability to display Calendar items in color, which can help you easily keep track of certain types of items. For example, maybe some of your users want to have all appointments with their supervisor show up in red, or have birthdays show up in blue. Show them how to use automatic formatting and color to organize their calendars.
To apply automatic formatting:
Choose View | Current View | Customize Current View, and click Automatic Formatting.
In the Automatic Formatting dialog box, click Add.
In the Name field, type Birthdays. From the Label dropdown list, select the Birthday label, and then click Condition.
Next, in the Filter dialog box, click in the Search For Word(s) field and type Birthday. Click OK.
Click OK two more times to close the dialog boxes.
To test the new rule, click on a date and type John's Birthday and then press [Enter]. Outlook not only adds the new item, but applies the appropriate color also. Any existing items that meet the condition also receive the specified color.
You can use this same technique to create rules to automatically color other types of items in the Calendar. |
See
TechRepublic.com and The Office Letter for tips and articles on a broad range of other topics!
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